Scanner Overview

There are three ways to navigate and operate the scanner:

  1. Use the stylus to tap buttons and fields on the scanner screen.
  1. Use the hard keyboard to enter information and the ENT key to save values.  Use the Arrow buttons on the keyboard to highlight fields and the ENT key to select the field.
  1. For some functions there are “hot” keys, for example:

To Scan Items:

  1. Select the “Inventory Scan” icon on the screen

 

 
  1. Select Consumption Item using the stylus, arrow keys or by keying in the letter “C”

 

  1. The first screen for Consumption gives the option of entering the Resource, Cost Center, Reference, Work Order, and/or Comment.  Any combination of these fields can be entered, but data has to be entered in at least one of these fields. The resource entered must be set up in the system; otherwise the information will not transfer to the website.  Resources are set up by Grainger Data Analysts.  The Cost Center maps to the Department Number field and the Reference, Work Order, and Comments map to fields of the same names.

 

  1. From the following screen select using the stylus, arrow keys or by keying in the letter underlined

 

Select:

To:

Scan Item

Scan items barcodes for consumption

Add Items - Manual

Manually add items being consumed

View / Edit Items

View / Edit items that have been scanned or manually added for consumption

Upload Items

Upload consumed items to the Inventory Solutions application

Cancel

Go back to the previous screen

  

 

Scan Item

  1. Scan the bar code label for the item.  Item, Qty, Requisitioner, Purchasing Qty/UOM, Resource, Cost Center, Reference, Work Order, and Comments will populate for the consumed item.  Once scanned, the user has the option to either scanning the next consumption item, or changing the consumption quantity and clicking .

 

 

 

  1. NOTE – You cannot scan the same Barcode ID twice.  You will see this error if the barcode ID was previously scanned and not yet uploaded:
    1. Select OK to save the entered Item.  Select Cancel to remove the item from the scanned item.

 
 

    1. If you select OK, a quantity of 1 will automatically be added to the total consumption quantity. This new quantity will be displayed on the Scan Consumption screen. If the quantity is updated to a new quantity after this point, the total consumption quantity will be updated by clicking .

 

Enter an item manually if it fails to scan

Use information on the bar code label to manually enter the item number, check digit and quantity on the scanner.

 

 

  1. Enter Barcode ID in the Item field
  2. Enter the Check digit in the Check digit field by moving the courser with the Down arrow or select the field with the stylus
  3. Enter order quantity

 

NOTE:  The check digit is designed to prevent you from entering an item which does not belong to your Program (stocking area).  If you receive the following error, please verify the barcode ID and check digit that you are trying to enter:

 

IMPORTANT NOTE:  Always EXIT the Inventory Scan application when it is not in use.  The items you have scanned are not saved to the application until you Exit.
 

View or Edit Putaway Items

  1. From the View or Edit Putaway Items screen you can view all items entered and ready for uploading or select an item using the stylus or place the cursor on the item you would like to edit.  After highlighting the item select Edit to edit the item quantity or Delete the item from the Consumption list

 

  1. When Edit is selected the Qty and Comment fields are the only fields available to edit.  If you would like to edit the Requisitioner, Issued To Name, or Cost Center you will need to delete the item and rescan

 

Upload Items

  1. When the scanner is docked in the cradle and you wish to upload the putaway items select Upload Items from the menu then follow the on-screen directions.  If you wish to view the items prior to uploading you can select View Items

 

 

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